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Organizing business meetings across three continents (or more)

The past few weeks, we’ve talked about distributed teams and their future. One thing we didn’t mention is how these largely more fluid, distributed, often international teams communicate with one another. Maintaining clear, consistent communication can be a challenge for any team, whether its members all sit in the same office or work all over the world. As teams become increasingly distributed—often across multiple time zones and continents—it’s essential to find ways to keep everyone included, organized and working toward the same goals. Here are a few of our favorite strategies for effective meetings with international teams.

Google Docs
Ideal for creating agendas, …

By |September 3rd, 2014|

Introducing Google Integration (plus some other cool stuff)

Sure, Voxeet already makes it pretty easy to sign in and set up your account. But when have we ever settled for pretty easy (or pretty clear, or pretty good)? Introducing our latest improvements, designed to make accessing your account and adding contacts even easier: Voxeet has gone Google. That means you can now log in to Voxeet using Google, plus search and import contacts directly from your Google account to your Voxeet contact list.

Additionally, our new version serves up a bevy of bug fixes and performance improvements that make it easier than ever to connect from any device, …

By |May 13th, 2014|

Time management tips: why checklists are still important

Out of all the strategies you employ to save time, most save only a few minutes each day. However, there is one time-saving technique that has stood the test of time. It’s simple, requires practically no effort on your part and is probably something you’ve already tried out in the past. If you don’t currently structure your day around a checklist, you may be wasting far more time than you realize.

Forget nothing

Forgetting a birthday party or anniversary is bad enough, but forgetting to finish a presentation or attend a meeting can cost you your job. When you write checklists, you …

By |May 8th, 2014|

“You’re Doing It Wrong!” How to Make Your Conference Calls More Effective

Conference calls are invaluable. They foster long-distance cooperation while keeping your projects on track, but most of the time, they’re also mind-numbingly boring. While most calls are 30 minutes or less, you’ve probably been stuck in at least a few that stretch more than a couple of hours.

Here are the five best ways to keep your conference calls nice and short:

1. Preparation

Have you ever made a conference call before? If not, now is the time to familiarize yourself with the software and equipment (if any). The minute you take a break to figure out a feature, the entire …

By |April 17th, 2014|

A conference call in real life

For anyone out there who sits on conference calls on a daily basis, this video from comedy duo Tripp and Tyler should strike close to home. The viral sensation has racked up nearly 3 million views in the past six days — a testament to just how low our conference calling expectations have become.

There’s a serious side to all this joking around, of course. Conference calls plagued by bad sound quality, people on mute when they don’t intend to be, constant interruptions from new arrivals and early exits, ongoing confusion about who’s talking to whom, and yes, the background barking …

By |January 29th, 2014|